Invoice Guru

About Invoice Guru

Tired of invoicing apps built for desk jockeys? Invoice Guru is the mobile-first, no-BS invoicing sidekick built specifically for the grind of tradespeople and small service businesses. This isn't another clunky port of desktop accounting software. It's built from the ground up for the real world—for the plumber in a client's damp basement, the electrician up a ladder, or the cleaner between jobs. The core mission? Slash admin time and get you paid faster, directly from your phone. Invoice Guru gets you from job done to invoice sent in under 60 seconds with HMRC-compliant templates. But it's more than just quick invoices; it's your automated back-office. Think AI-powered receipt scanning that reads your crumpled petrol receipts, smart bank integration that matches payments automatically, and features designed for upcoming regulations like UK MTD. Created by someone who's been in your boots, it cuts through the complexity of other tools, giving you simplicity, speed, and peace of mind, so you can focus on your craft, not your paperwork.

Features of Invoice Guru

Lightning-Fast Invoice Creation

Ditch the Word templates and spreadsheet chaos. Create and send a slick, professional invoice in less than a minute. Your logo, VAT details, and payment terms are auto-filled. It's all mobile-optimized, so you can tap it out between jobs and hit send before your client's kettle has even boiled. Seriously, 60 seconds is all it takes.

AI-Powered OCR Receipt Scanner

That crumpled receipt from the merchant? Just snap a pic. Invoice Guru's AI does the heavy lifting, instantly reading the supplier, date, amount, and VAT to log it as a business expense. No more manual data entry or lost slips—it's like having a digital apprentice dedicated to your expense tracking.

Smart Bank Integration & Payment Tracking

Connect your business bank account securely and watch the magic happen. The app automatically matches incoming payments to your unpaid invoices. You get a real-time view of who's paid, what's overdue, and what needs a nudge. It turns your banking app from a mystery into a clear, actionable money dashboard.

Automated Compliance & Future-Proofing

Stop worrying about changing tax rules. Invoice Guru is built with regulations like UK MTD and Poland's KSeF in mind from the get-go. Your invoices use compliant templates, and the system is designed to adapt, so you won't need to panic-switch software when the goalposts move. Compliance is baked in, not bolted on.

Use Cases of Invoice Guru

The On-the-Go Tradesperson

You're a plumber, electrician, or painter finishing a job on-site. Instead of scribbling on a notepad and promising to "send the invoice later," you whip out your phone. In under a minute, you create a branded invoice, add the final items, and email it directly to your client as you pack up your tools. Payment tracking is already set, and you're onto the next job.

The Small Business Owner Managing Expenses

You're a freelance cleaner or gardener with a glovebox full of receipts for fuel, supplies, and parking. At the end of the week, you use the OCR scanner to photograph them all. The AI extracts all the data, categorizes the expenses, and logs them for your accountant. Your expense report builds itself while you focus on growing your business.

The Solo Entrepreneur Chasing Payments

You've sent invoices, but now you're playing detective, cross-referencing your bank statement to see who's paid. With Invoice Guru's bank integration, payments are matched automatically. You get instant notifications, and the app's smart reminder system can even send polite, automated nudges for overdue invoices, saving you the awkward chase.

The Business Preparing for MTD Compliance

You're a UK-based tradesperson hearing about Making Tax Digital (MTD) for income tax and feeling the pressure. With Invoice Guru, you're already ahead. You generate HMRC-compliant digital invoices and reports from day one. When MTD rules fully roll out, your system is ready to adapt seamlessly, turning a potential headache into a non-issue.

Frequently Asked Questions

Is Invoice Guru really free to try?

Absolutely, and there's no sneaky credit card required to start. You get a full, unrestricted 10-day FREE trial to test every feature. We're so confident you'll love it that we're even offering 1 month free for early testers. It's a zero-risk way to see if it transforms your admin.

How does the bank integration work? Is it safe?

Safety is our top priority. We use secure, read-only connections via trusted, bank-grade providers (like you'd use with other financial apps). This means Invoice Guru can see your transactions to match payments but cannot move any money or access your login credentials. It's purely for automation and insight.

Can I use it for international clients?

For sure! Invoice Guru supports multiple currencies (like GBP, EUR, PLN) and over 12 languages. You can invoice clients across Europe in their local currency and language, with correct date formats. It's built for tradespeople who work locally but also have clients or suppliers abroad.

What happens when UK MTD for income tax becomes mandatory?

We've got your back. Invoice Guru is being built as HMRC-approved MTD-compliant software. We're designing it to meet the upcoming requirements for digital record-keeping and submission. Using Invoice Guru now means you're getting ahead and won't need to scramble for a new solution when the rules change.