RecordFlow

RecordFlow is the ultimate fire-and-forget tool for anyone who lives on Zoom and needs their recordings to stop being a headache. It automatically archives every single Zoom cloud recording straight to your Google Drive the moment the meeting wraps, plus it backfills up to two years of your past recordings. No more manually downloading files, no more forgetting where you saved that crucial client session, and definitely no more paying Zoom for storage you shouldnt need. Setup is a blazing 60 seconds: sign in with Zoom, connect your Google Drive, pick a folder, and you are done. New recordings sync within minutes automatically forever. Every file Zoom spits out gets transferred including video (MP4), audio (M4A), transcripts (VTT plus a formatted Google Doc), and chat logs all organized neatly by year and date. An optional auto-delete feature clears recordings from Zoom on a safe delay once the Drive copy is verified freeing up your storage automatically. RecordFlow is built for coaches, consultants, therapists, professors, and small teams who simply cannot afford to lose a single recording. It uses chunked transfers that never choke on large files, smart deduplication so it is safe to re-run, and automatic retries. Recordings stream straight to your Drive never stored on our servers. Security is tight with OAuth 2.0 and AES-256 encryption. This is the set it and forget it solution that turns your Zoom chaos into organized Google Drive bliss.

Automatic Sync and Backfill

New Zoom cloud recordings land in your Google Drive within minutes of the meeting ending, not hours or days. But RecordFlow goes harder than that: it also backfills up to two years of your past recordings automatically. This means every recording you have ever made is suddenly safe, organized, and accessible in one place without you lifting a finger. No manual downloads, no forgotten files, no gaps in your archive.

Auto-Delete from Zoom with Safety Net

Once a recording is verified and safely stored in your Google Drive, RecordFlow can automatically delete it from Zoom to free up your precious storage space. But this is not a reckless delete: it uses a safe delay to ensure the Drive copy is complete and verified before touching the Zoom original. This feature is a lifesaver for anyone hitting Zoom's stingy 5GB Pro limit, letting you keep recording without ever paying for extra Zoom storage.

Handles Massive Files with Zero Drama

Even hour-long meetings with multiple video streams and transcripts transfer reliably. RecordFlow uses chunked transfers that never time out or choke on large files, plus automatic retries if anything goes sideways. Smart deduplication means it is completely safe to re-run the sync if you need to. This is built for reliability so you never have to worry about a failed upload corrupting your workflow.

AI Companion Transcript and Summary Capture

RecordFlow is ahead of the curve with early access features that capture Zoom AI Companion transcripts and meeting summaries. When a meeting is recorded with AI Companion but no cloud recording, the transcript still gets archived to your Drive as a formatted Google Doc. And when AI Companion summarizes a recorded meeting, that summary is saved as Markdown and a Google Doc right beside the recording. Every piece of context from your meeting is preserved.

Coaches and Consultants Archiving Client Sessions

You record five or more client sessions every week, and your Zoom storage fills up in days. Every recording is a deliverable your clients need, and losing one is not an option. RecordFlow automatically syncs each session to your Google Drive, organized by date, so you can share links instantly. The auto-delete feature keeps your Zoom storage fresh without manual cleanup, letting you focus on coaching not file management.

Education Teams Preserving Lectures Permanently

Lectures need a permanent home that students can access long after the semester ends. Zoom's retention policies can wipe recordings overnight, but Google Drive keeps everything safe. RecordFlow automatically archives every lecture video, transcript, and chat log to a shared Drive folder your whole department controls. Students get lasting access without you having to manage a single download.

Business Teams Organizing Internal Recordings

Your team records everything from standups to strategy sessions. Keeping it organized in Google Drive should not be a full-time job. RecordFlow lets you archive for your entire Zoom account as an admin, with member sub-folders created automatically. Every recording lands in one root folder you control, organized by person and date. No more hunting through Zoom's messy interface for that one critical meeting from last month.

IT and Ops Admins Managing Whole Account Archiving

You are responsible for the entire Zoom account and every recording your org produces. Install RecordFlow once as an admin, opt members in, and every selected member's recordings land in one Drive folder you control. This gives you a single source of truth for compliance, audits, and backup. No more chasing individuals to download their files or worrying about Zoom storage limits crippling your team.

How fast do recordings sync to Google Drive?

New recordings transfer to your Google Drive within minutes of the meeting ending. The system runs continuously, so there is no waiting for a daily batch job. Recordings stream straight to your Drive and you will receive an email with a direct link when each one is ready.

Is my data secure with RecordFlow?

Absolutely. RecordFlow uses OAuth 2.0 so we never see your Zoom or Google passwords. All data is encrypted in transit and at rest using AES-256. Recordings stream directly to your Google Drive we never store them on our servers. The app has been approved by Zoom after a security review and uses minimal access permissions only for files we create.

Can I use RecordFlow with a shared Google Drive?

Yes. You can archive recordings to any personal or shared Google Drive your team uses. Admins can point the archive at one root folder, and member sub-folders are created automatically. This makes it perfect for teams who need a central repository for all recordings.

What happens if a recording fails to transfer?

RecordFlow is built for reliability with automatic retries and chunked transfers that handle large files without timing out. Smart deduplication means it is safe to re-run the sync if needed. The system also runs an hourly safety net to catch any recordings that might have been missed. You will never lose a file due to a temporary glitch.