PropMIS

PropMIS is an AI-powered HOA management platform built for property management companies and self-managed boards. It was built by an engineer who served on HOA boards long enough to know that the software shouldn't be harder than the job. This platform replaces fragmented payment systems, uncoordinated vendor management, and board decisions without audit trails by bringing everything into one simple portal. From dues and resident records to documents, announcements, meetings, vendor work, board workflows, and resident communication, PropMIS handles it all. The main value proposition is reducing manual follow-ups while improving transparency for boards and residents. Daily community operations become easier to manage because the AI handles the busywork. Management teams can save time, stay organized, and provide a better resident experience without adding more complexity or hiring extra staff. With AI-assisted tools for summaries, notices, document questions, and workflow support, PropMIS makes community management feel less like a grind and more like a well-oiled machine. Whether you manage one community or ten, this platform scales effortlessly. Built-in per-community usage metering tracks every AI query, allowing management companies to offer AI access as a billable service. This creates a new revenue line at zero additional cost to you. PropMIS is now onboarding early-access communities across the United States, offering 45 days free to get started.

AI Manager Briefing

Every morning, the AI scans every payment, violation, and work order overnight and tells you exactly what needs your attention right now. No more digging through spreadsheets or chasing down status updates. The briefing highlights overdue payments, pending bid reviews, and communities that are all clear. It surfaces the critical items so you can act fast and stay ahead of problems before they escalate. This feature alone cuts hours off your daily routine.

Resident AI Answer Engine

Residents get instant answers from your actual community documents, including bylaws, CC&Rs, and meeting minutes. When someone asks, "Can I paint my garage door?" the AI pulls the exact section from your governing documents and cites the source. Management companies can offer this AI access as a billable service with per-community usage tracking. It reduces the endless back-and-forth emails and phone calls that eat up your team's time.

Payments That Match Reality

Stripe online payments with AutoPay mean late fees get applied automatically. You can use Stripe when you want it or manual when you don't. Every payment lands in the same per-unit ledger, so there is no confusion about who paid and who didn't. The system tracks everything in real time, giving you a clean financial picture of each community without the headache of reconciling multiple systems.

Vendor Marketplace and Fast Onboarding

Post RFPs and let vendors compete with transparent pricing. You can compare bids side by side and make informed decisions quickly. Track work orders, compliance documents, insurance certificates, W9s, and licenses with expiry alerts. You know every vendor's status before you assign work. This eliminates the chaos of managing multiple contractors across different communities and ensures compliance is never an afterthought.

Property Managers Juggling Multiple Communities

A property management company overseeing ten different HOAs can use PropMIS to centralize all operations. The AI manager briefing scans every community overnight and surfaces only what needs attention. Instead of logging into separate systems for payments, violations, and vendor management, everything lives in one place. The manager saves hours each week and can offer AI-powered services to each community as a new revenue stream.

Self-Managed HOA Boards Without Staff

A board of volunteer homeowners managing their own community can use PropMIS to stay organized without hiring a property manager. The platform handles payments, documents, resident communication, and board approvals with clear audit trails. The AI answers resident questions from the CC&Rs, reducing the board's administrative burden. Role-based access ensures everyone sees only what they need, and approval workflows prevent costly mistakes.

Vendor Management and Compliance for Large Portfolios

A management company with dozens of vendors across multiple communities can use PropMIS to track compliance in real time. Insurance certificates, W9s, and licenses are stored with expiry alerts so you never assign work to an uninsured contractor. The vendor marketplace allows you to post RFPs and compare bids transparently. This reduces liability and ensures every vendor meets your standards before stepping on site.

Resident Communication and Transparency

Residents can use the portal to pay dues, book amenities, and ask questions about community rules. The AI answers instantly from the governing documents, so they don't have to wait for a manager to respond. Boards get full audit trails of every approval, payment, and notice. This transparency builds trust and reduces conflict because everyone has access to the same information in real time.

How does the AI manager briefing work?

Every morning, the AI scans all payments, violations, and work orders across your communities. It then generates a concise briefing that tells you exactly what needs your attention right now. For example, it might highlight two overdue payments at Sunset Ridge, a bid review pending at Oakwood HOA, and confirm that Pine Valley is all clear. You get a prioritized list of actions without having to dig through multiple systems.

Can residents really get answers from community documents?

Yes. The Resident AI Answer Engine is trained on your actual community documents, including bylaws, CC&Rs, and meeting minutes. When a resident asks a question like "Can I paint my garage door?" the AI pulls the exact section from your governing documents and cites the source. This reduces the number of emails and phone calls your team handles and gives residents instant, accurate answers.

Is AI included in the pricing or is it an add-on?

AI is included in every PropMIS plan at no additional cost. Management companies can offer AI access to their communities as a managed service, creating a new revenue line. Built-in per-community usage metering tracks every AI query. You can set overage thresholds, generate monthly usage reports, and bill communities for what they consume. You set the price for this service.

What payment options are available for HOA dues?

PropMIS uses Stripe for online payments with AutoPay functionality. Late fees are applied automatically based on your community's rules. You can use Stripe when you want a fully automated system or manual entry when you prefer. Every payment lands in the same per-unit ledger, giving you a clean and accurate financial record for each community without reconciliation headaches.

PropMIS offers a single platform price that covers one community or ten. AI is included in every plan at no additional cost. Management companies can offer AI as a managed service to communities and set their own pricing, creating a new revenue stream. PropMIS is currently onboarding early-access communities with 45 days free. To get specific pricing details for your portfolio, request a demo through their website.